Minutes of the Carolina PBGV Club meeting, Saturday, Feb. 28, 2009, Sleep Inn Suites Hotel, Concord, NC. 
In attendance:
            Mary Fluke            Wendy Murphy             Lynn Rowell
            Bobbe Jackson            Ralph Hattox              Susan Hattox
            Shirley Van Camp       Ruth Hoffman           Paul Urban
            Lisa Schermerhorn         Tony Childs            Shirley Knipe
            Roger Mayer   tacoadad@aol.com    866 Stansbury Mountain Rd., Copperhill, TN 37317
            Ginger Russell   glr629@gmail.com     810 Fairway Dr., Kannapolis, NC 28081
            Phyllis Lindquist             Mike Williquette
 Meeting called to order at 6:30 pm by Ralph Hattox. 
Motion to dispense with reading of the minutes of the last meeting by Lynn Rowell, seconded by Mike Williquette, approved.  Minutes accepted. 
President’s report/2011 National/2009 Regional report:
Ralph reported that PBGVCA has given permission for us to have our regional specialty at the GMKC show, Saturday, Nov. 14, 2009.  Advertising to be low key until after Tucson National is over.  Sweeps, regular classes, judges seminar (Ralph is in communication with Kitty Steidel regarding this—Bobbe notes that there has not been a PBGV judges seminar in this area since the last National here about 10 years ago), banquet?  We will sponsor trophies in all venues (conformation, obedience, rally, agility).  
Further developments on the 2011 National—the Holiday Inn people seem not to understand the concept of negotiation so Ralph and Bobbe, et. al., are now talking with the Sheraton near the airport.  The proposal is likely to be much better—the hotel seems more tuned in with working with dog shows.  Mike said that the PBGVCA Board would likely be fine with the switch.  The Sheraton is much more convenient to the airport and to the agility event at PKC and equidistant to the hunting grounds.  The next step is to determine which superintendent to go with (MB-F, Rogers?  Bobbe  to check this.) 
Treasurer’s Report:
Mike reported expenditures since the first of the year: $600 insurance, secretary expenses (postage and printer ink) $62.37, Board conference call $30, $150 for PBGVCA Trophy donations.   Income $395 in dues.  Current balance $2153.18.  This is before any accounting of the February Hunt.  Mike reminded us that we did make some money on the hunt in October.  Bobbe asked for anyone interested to visit the PBGVCA website to see what we got for our trophy money. 
Secretary’s Report:  Current membership 34 households with 42 voting members and 5 non-voting members.  Mary thanks people for sending in their dues checks promptly this year—only 9 second reminders had to be sent and only 3 people will require a third reminder.  Yay!
Membership applications for Ginger Russell, Diann Shannon, Stan Voje, and Mackie and Dan Rader were voted on—all were approved.  New application read for Chris Owens.
Match committee report—Mary reported that we had a letter from MAHA giving us permission to hold our match but that the process was stalled because we hadn’t settled on judges yet.  Bobbe expressed concern because this match is important in order for us to get our credentials in time for the 2011 event.   Mary contacted Linda Holland to see if she could judge conformation—still pending.  Bobbe suggested Nancy Kraft Matlock for obedience and Rally.  Shirley Van Camp agreed to join the committee.
 Old Business:
Ralph noted that we have liability insurance again—further discussion needed to review options for directors and officers liability. Ginger Russell told a story about a 20 year law suit in the Beardie club that only ended with the death of the complainant (worth noting!)
 Ralph said that we needed to get an ad in Sabertails in the July and September issues re the 2009 Regional (Maggie Lutz!) and also for the October Hunt.  Mary explained that race week has been changed to the weekend that we usually hold our hunt so the advice of the hotel people is that we switch—the hunt weekend will be October 24-25, 2009.
 New Business—Ralph noted that as a member club, we have a single vote in the PBGVCA officers election.   After polling several people, he elected to make the decision of how to cast that vote by secret ballot at this meeting.  The contested positions are President (Helen Ingher and Bob Cohen) and Eastern Regional Director (Bobbe Jackson and Betty Barth).  Ballots were distributed and tallied and the majority of votes were for Bob Cohen and Bobbe Jackson so that is how Ralph will fill out the ballot.
 Lynn Rowell looked into the cost of getting a starter’s pistol that the club would own to use at hunts.   We can get a suitable size pistol (.38 or 9 mm) for around $120.  Mary moved (Shirley Van Camp seconded) that we authorize Lynn to pick out and purchase an appropriate caliber starter’s pistol with a maximum budget of $150.  Approved.   The collars and gun will stay with either the Hunt Secretary or Hunt Chairman.
 
Paul asked that anyone interested in serving as a steward at the 2011 National talk with him.  Bobbe will identify and suggest some professional stewards who could serve at the event.  Meanwhile, we all need to be getting experience by stewarding at our matches. 
Motion to adjourn by Mike W., seconded by Wendy Murphy, approved.  Meeting adjourned at 7:15 pm. 
Minutes submitted by Mary Fluke.

Addendum—Linda Holland was unable to accept the judging assignment for the match.  Judges selection still pending as of March 2, 2009.