Board meeting by conference call, Monday, Jan. 26, 2009.
In attendance:  Ralph Hattox, Wendy Murphy, Mary Fluke, Mike Williquette, Lynn Rowell, Bobbe Jackson.
Meeting began at 8:35 pm.

Insurance--Ralph and Mary both looked into the options--it appears that the Equisure Liability and Accident Insurance Policy is our best bet in terms of the coverage for the money ($600).  Mary will send in the application so we can get this going.  Some discussion of Officers/Directors Liability--tabled for now.  Mike will ask Bob Cohen whether he thinks we need it and find out what PBGVCA is carrying for their board.

Meeting Schedule for 2009
       February Hunt, Saturday, Feb. 28, before dinner at the hotel.
       MAHA--Saturday, May 10, after PBGV showing is completed and before we start   the match.
       June/July Fun Day (TBA--depends on who is interested in hosting it this year)
       Raleigh circuit, Saturday, Sept. 5--we will try to get access to one of the upstairs                         meeting rooms this time.
       October Hunt--Saturday, Oct. 17 (please correct me if that’s not the correct   weekend)
       November--GMKC, annual meeting--we’ll need to juggle the plans for the Regional  with the meeting--can we hold our meeting at the same time as a banquet  which would include non-members?

Fun Days at Cabarrus Beagle Grounds
       Mary suggests Sunday, May 3 as the first choice (May 17 or 24 as second choices)
       September date will probably depend on the trial schedule for the beagle guys                     (November date,too).
       Mary suggested the option of mini trials for solo and brace entries only, no more than  3-4 runs per day with the rest of the afternoon open for free time.  We’ll have  to see if PBGVCA agrees to this idea.  All home grown judges, minimal   expenses (no hotel or travel, no portajon).  If it doesn’t fly, who cares?
       Mary will contact the beagle guys (Hank Robson) and confirm dates.

Sponsorship of trophies at upcoming National/Regional in Tucson--Board authorizes $150 to be spent on trophies, spread out between conformation, obedience, rally, and agility.  Bobbe Jackson will decide which trophies/rosettes we put our club name on.

Report on 2011 National--Ralph reported on the recent negotiation at the hotel.  Main points, $100 per night room (could go up to $110) with an estimated 360 room nights.  One time fee of $25 per room for dogs (up to 6 dogs per room).  Comp rooms, 1 per 30-50 room nights.  Executive rooms for board meetings etc.  Banquet meeting/ballroom free with full occupancy, charges go up if not full occupancy.  Regular entree fees up to $21.95.  Banquet entree fees up to $18.95 (we assume it will be edible) so the banquet charge to members will be $25.  The package is still pending as the main negotiator for the hotel was not authorized to make the decisions.  Response is due any time--Ralph and Bobbe to follow up if nothing heard by Friday.
Wendy mentioned the need to provide a letter to Dan Nichols Park to start paving the way for holding agility there (could be from CPBGVC, not necessarily PBGVCA).  Mary asked if there was a still a plan to have our agility entries at the Charlotte Dog Training Trial held the last weekend of the week.  Cass will have to clarify whether this is the current plan.  Concern that we didn’t have enough warm bodies to properly handle an agility event along with everything else.  Wendy mentioned another venue north of the hotel (training facility with full equipment, etc.)

Report on the 2009 Regional--approval received from PBGVCA.  We need ads in the June/July and September Sabertails issues--refer to Maggie Lutz to do these ads.  Mike asked about performance events--these will be handled the same way as conformation--regular classes at the show will serve as our regional with us offering the trophies and perks.

Mike expressed concern about the recent addition of a page on the website for members to offer specific dogs for placement/sale.  Not a problem to announce litters, but a little different to advertise individual dogs.  (Excerpt from minutes, 8/30/08--”Paul Urban asked if it was ok to include information on the breeders’ page of our website that announces litters of pups.  He also asked if it was ok to offer a link to an individual breeder’s webpage for further information about puppies.  No one had a problem with this.”)  No decision arrived at  as we didn’t have all the info from the previous discussion.

Mary asked for clarification about dues for associate members--$10 per household, not per person.  Everyone agreed that this was correct.

Bobbe mentioned that we have been asked (from various sources) whether we are going to have a PBGV breed seminar some time.  Too late for MAHA but very possible at the regional in the fall.  Kitty Steidel needs to be contacted to find out what we need to do to get this rolling (Ralph).

Meeting adjourned at 9:35 pm.

Minutes submitted by Mary Fluke.