Minutes of the Carolina PBGV Club meeting, Saturday, July 18, 2009, at Wendy Murphy’s house in Denver, NC.

In attendance:
	Mary Fluke
	Mike Williquette
	Ruth Hoffman
	Paul Urban
	Carole Urban
	Ralph Hattox
	Susan Hattox
	Bobbe Jackson
	Carla Gillette
	Victoria Gillette	victoria.gillette@gmail.com
	Ginger Russell
	Kim Mabe
	Maggie Lutz
	Dawn Allen
	Wendy Murphy
	Lynn Rowell
	Pat Ginocchio 
	Richard and PJ Curry PJcurry123@aol.com
		102 Woody Lane, Easley SC 29640
	Susan Thomas
	Virginia Thomas
	David and Marty Levy mlfurball@aol.com
		148 Blue Yonder, Pickens,SC 29671

Meeting called to order at 1:12 pm by Ralph Hattox.

Motion to dispense with the reading of the minutes from the last meeting (Wendy Murphy/Mike Williquette).  Approved.

Officers Reports
President: Ralph spoke of the very sad loss of our friend Cass Corliss and the sad task of filling her seat on the board of our club.  The board has appointed Shirley Van Camp to fill the remainder of Cass’ term (1 more year).  Our club will make a $75 donation to the memorial garden planned at Cass’ family home and there will be an additional donation made to the PBGV Health and Rescue Foundation in her memory (amount not determined).  We will dedicate the upcoming 2009 Regional Specialty to her and offer the agility trophies in her name.  We will also need to identify a new person to be the agility chair for the 2011 National Specialty.   (a couple of names were mentioned)

Treasurer: Mike Williquette reported that our current checkbook balance stands at 2460.46 with a loss for the quarter of 84.69.  Income was 75.00 from the May Fun Day.  Expenses were field rental for the Fun Day, board conference call cost, expense for today’s picnic, and application fee for 2009 Specialty.

Secretary:  Mary Fluke reported that our current voting membership now stands at 40 voting members in 29 households, with 12 associate members in 8 households.  Several people changed their membership status in response to Mary’s letter of June 2009 explaining the concern over our ability to maintain a quorum at meetings.  These people are Susan Brunner, Bonnie Evans, Carey and Kerry Beverly, Ron and Wanda Haas, and Pat Hodges.  Mary expressed appreciation at the willingness of these people to change status for the good of the club.  The effect was to drop our membership down to a level where we can manage to maintain a quorum (8 is easier than 10!)  In addition, the Beverlys and Bonnie Evans asked that their dues refund be donated to the club (trophy fund)—thank you very much!
The membership application for Chris and Lisa Owens was read in February.  After reviewing it again, the membership voted to accept Chris and Lisa as new members.
The application for Susan V. Thomas was read (to be voted on at the next meeting).

Mary commented on the results of the questionnaire sent out with the membership letter in June.  A few responses were returned—basically, most of the respondents said that they either did or didn’t come to meetings based on distance and convenience.  Meetings held in conjunction with other events were preferred by some respondents.  A couple of people indicated that they would be very interested in having some non-business content at meetings (speaker, demonstation, etc.)  Most people indicated that they valued the social contact with other PBGV enthusiasts.  Eight responses were returned out of about 37 sent.

Old Business:
“A” Match—the match at MAHA was cancelled due to paperwork issues.  Now that we have our  “A” status approval from AKC, we need to move on the two “A” matches to proceed with our continued effort to obtain AKC licensure.  We must achieve this goal in time to be able to be approved to put on our own Regional at the 2011 Specialty.  Ralph expressed concern that if we waited until GMKC in November to have our first match, we might find ourselves in a very tight time frame at the other end (since the matches have to be 6 months apart).  Ginger Russell, Diann Shannon, and Shirley Van Camp have agreed to serve on a match committee to put together the first one.  Discussion centered on the idea that we would hold the first match in September (19th or 26th—Ginger and Maggie Lutz to settle the date).  We may also try to have a club meeting at that event with a cookout.  Maggie Lutz offered to host the event at her home in Hillsborough.

October Hunt—Mary reported that plans were in hand for the upcoming hunt.   The board has decided to cut the stipend for judges ($100 for regular judges, $50 for alternates) as the expenses for judges were causing us to have to raise entry fees too high.   Note that entries will be limited again at this hunt, so enter early when the premium list goes out (late August).  The PBGVCA will be holding their board meeting in Charlotte that week so will likely be there on the field on Saturday and maybe Sunday to see what all the fuss/fun is about.  Mary will be contacting people to work on the hunt (marshals, hospitality, etc.) so be thinking about what you would like to do to help out!

2009 November Regional—as has been discussed previously, our regional will be the regular PBGV classes at the Greater Monroe Kennel Club Show in Concord, NC, November 14, 2009.  We will have special classes as well (veteran, bred by exhibitor) and also puppy and veteran sweepstakes.  Our regular judge is Shelley Hennessy, and our sweeps judge will be Lynn Rowell.   We will be offering PBGV themed trophies (wooden cut out items in various configurations—example shown at meeting).  Shirley Van Camp has sent out an e-mail to solicit donations to a general trophy fund.  
Ralph discussed publicity.  Maggie Lutz will get an ad in the upcoming Sabertails—key points to include 3 day show with 4 days of obedience/rally/agility, all indoor event, on site banquet buffet Saturday pm.  We would like to have a PBGVCA e-mail sent out announcing the details as well (Mike Williquette is board liason to the website and can help facilitate this).  Word of mouth is always welcome!  A flyer should be developed to distribute at area shows. There was also  discussion of either a mass mailing or e-mailing to PBGVCA members (likely this should be e-mail to cut expense—Bobbe has an e-mail list ).  Some discussion of sending out e-mail to the Canadian breed club as well.
Ralph noted that our annual membership meeting will be that Saturday night as well.  Ralph, Bobbe, and Mary attended the Combined Specialties Meeting at the Cabarrus Event Center 2 weeks ago—we were detailed there about the option of having the Events Center cater a buffet banquet.  Cost would be $17 to 19 per person with options for several menu items (see the Cabarrus Events Center website for detailed info about menu).  There is a 25 person minimum and we have the option of piggy backing on with the Newfoundland people as they are having their event at the same time (to be held at either end of the main lobby/atrium area).  There will be a cash bar for them as wants it!  We will hold our annual meeting first (some reasonable time after end of showing) and then proceed on to the banquet which will be open to all PBGV specialty participants and guests.  We will be selling tickets in advance (and probably tack on a small amount additional to get a little more income for our club).  
Further discussion of trophies—concern for how to award trophies in the performance events (rally and agility) where high in trial is not really an option.
Health Clinics—we were given the opportunity to hold the Health Clinics that Saturday as well.  Mary Fluke has taken this responsibility on and has identified veterinarians to be at the clinics (Susanne Hughes DVM for BAER, patellas, and microchips: Peggy Sayers DVM for cardiac: and Susette Aquino DVM for CERF).  We will need warm bodies to man the registration desk and assist the doctors throughout the day so be ready to volunteer to serve the club.  The tricky part will be during our regional show time (and the hour or two before where people will be grooming).  We will probably have to get some outside help at these times (perhaps long suffering spouses?  Relatives that owe us favors? GMKC members with easily twisted arms?)  Mike Williquette questioned the wisdom of this undertaking and Mary wholeheartedly agreed with her.  However, let’s be fools and rush in where angels fear to tread.  Face it folks, if we can’t pull off the Regional with Health Clinics, a meeting, a banquet, trophies, etc., we are in serious trouble for our 2011 plans.  This will be a test of our mettle.

2011 National/Regional Specialty—the contract is nearly done.  There was a delay with the PBGVCA board but that is now resolved.  We have got a pretty good deal at the Airport Sheraton, $99 a night!  
Phyllis Lindquist was suggested as a possible person to take over as agility chair (from Cass).
Logo—Maggie offered up the options of  Tally Ho, Ya’ll (hunt theme), vs. First in Flight, Nascar, Tarheel.  Maggie moved that we go with the hunt theme, Mike seconded, approved.
David Levy described an option for a business that he has which can do streaming video of dog events.  The video can be offered on a pay per view basis with some revenue to the host club.  The club will have good input on how to shoot the video for best advantage.  After the event, cd’s and dvd’s can be offered for sale.  The video can be archived on a website with a link to the parent club website.  One concern was that PBGVCA may already have a contract with another video company which would preclude us exploring this option (Bobbe to look into this).

Judges Panel Discussion from February Hunt—now on our club website and available to anyone to download.  Go to the hunt page to find it.  We are trying to let PBGVCA know that we have this available but Wendy didn’t hear back from Veronica Scheer.

Meeting adjourned at about 2:30 pm.

One additional note—we have a membership list on the members only part of the website with names, addresses, and e-mails.  Please check your entry for corrections.  User name is the part of  your e-mail before the @ and the password is “pbgv”.