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• CPBGVCminutes2005-10-21.pdf
• CPBGVCminutes2005-11-26revised.pdf
• CPBGVCminutes2005-12-10.pdf

MInutes of meeting of the proposed regional PBGV club serving the Carolinas (andanybody else nearby who’s interested), held at the Sleep Inn off of Speedway Blvd., onOctober 21, 2005. Called to order at 7 pm by Bobbe Jackson.

In attendance:

Kim Turbyfill 2946 Brook Cove Rd., Walnut Cove, NC 27052

Bobbe Jackson/Lynn Rowell5913 Rocky River Rd., Indian Trail, NC 28099

Carla Gillette 6652 Summer Darby Ln., Charlotte, NC 28270

Shirley VanCamp 2405 Gleneagle Dr., Monroe, NC 28110

Ralph& Susan Hattux 601 Fourth Ave., Farmville, VA 23901

Barbara Oxholm 8247 Pala Ct., New Port Richey, FL 34653

Minta Willaguette 115 McPhail Farms Cr., Anderson, SC 29621

Tom & Pat Carr 7048 Wren Rd., Roanoake, VA 24018

Denise Outen 401 Lawyers Rd. E., Monroe, NC 28110

Nancy Terhune 808 Community Center Rd., Camden, SC 29020

Victoria Gillette 3000 Country Club Rd., Aycock Residence Room 111,

Chapel Hill, NC Manuel and Harriet Emanuel 7 Edgewood Dr., Hilton Head, SC 29926

Cindy & Monty Pate211 Harbour View Dr., Chocowinity, NC 27817

Mary Fluke 10925 John Russell Rd., Charlotte, NC 28213

Shirley Knipe 14252 Trinity Rd., Brooksville, FL 34614

Purpose of the meeting to discuss the formation of a new regional PBGV breed club.

The next meeting will be held after PBGV judging (time TBA) at the Greater MonroeKennel Club show in Concord, NC, Nov. 26, 2005. Next meeting would be at thePiedmont Kennel Club Mighty Match, January 7 & 8, 2006.

Discussion of name for the new club. Ideas suggested included Carolina PBGV Club,Central Carolina PBGV Club, Mid Carolina PBGV Club, and Piedmont PBGV Club. The group decided to defer the decision until the next meeting--additional ideas may beproposed up until that date. Barbara Oxholm noted that AKC has a pamphlet regardingformation of new clubs including requirements and suggestions.

Bobbe proposed that the new club help PBGVCA organize a hunting seminar (AKCinvolvement) to be held in February at the Cabarrus Beagle Club. The intention would be to have a half day of instructional presentation to go over terminology, rules, and themechanics of hunting, followed by actual working of dogs in the afternoon. The HIT would be held the following day. Shirley Knipe called for more consistency in the mentoring ofmentors (and thereby the development of new judges)

Bobbe thanked Kim Turbyfill for providing the refreshments (canine and human!) for thesilent auction for the PBGVCA Hunting Instinct Test (auction held following the meeting) andnoted that this was the first service activity of the new club (name pending).

Volunteers were solicited to serve as temporary officers. Kim Turbyfill--president. Bobbe Jackson--vice president. Mike (Minta) Willaquette--treasurer. Mary Fluke--secretary.Shirley Van Camp, Lynn Rowell, and Carla Gillette--board members. The roster was

approved by the group.

The group decided that e-mail will be the primary means of communication. Membershipwill be solicited through e-mail to the addresses that Bobbe currently has of PBGV ownersin North Carolina. In addition, an idea was suggested to place an announcement inSabertails to solicit other area PBGVCA members as well as breeders who might be ableto contact their puppy buyers who live in the region.

Mike asked that we discuss dues. The group decided to table that discussion until thefollowing meeting until we have a chance to figure out what the likely financial obligations ofthe group will be in the near future. (Idea for study group--create a budget for the yearbased on current activity plans?)

Proposed agenda for next meeting:Develop mission statement for the new club (solicit ideas prior to meeting via e-mail)Establish committees (discuss committee needs through e-mail prior to meeting).Develop a logo.Discuss fundraisers/events.Discuss insurance (does the new club need its own liability policy? For the proposedhunting seminar in February, if we organize it under the auspices of PBGVCA, are wecovered by the parent club’s liability insurance?) Carla Gillette was tasked with finding outinformation about liability insurance--costs, coverage, etc.

Meeting adjourned at 7:35 pm.
Minutes submitted by Mary Fluke from notes taken by Shirley Knipe.

MInutes of meeting of Carolina PBGV Club, 11/26/05, Cabarrus Event Center, Greater
Monroe Kennel Club, following judging of PBGV’s.
Meeting convened by Kim Turbyfill at 12:31 pm.

In attendance:

Kim Turbyfill 2946 Brook Cove Rd., Walnut Cove, NC 27052KymzPBGV@wmconnect.comFern and Pat Dubois 208 Millwood Ln., Charlotte, NC 28270PDubo@CatoCorp.comVictoria Gillette Aycock, 100 Country Club Rd., Chapel Hill, NC 27514vgillett@email.unc.eduCarla Gillette 6652 Summer Darby Ln., Charlotte, NC 28270Topwin@carolina.rr.comRalph and Susan Hattox601 Fourth Ave., Farmville, VA 23901rhattox@hsc.eduTommy and Pat Carr7248 Wren Rd., Roanoke, VA 24018tcarr83700@aol.comMary Fluke 10925 John Russell Rd., Charlotte, NC 28213drowsymary@carolina.rr.comKarla Delthorn 9908 Regal Dr., Angier, NC 27501kdeithorn@yahoo.comLynn Rowell 5913 Rocky River Rd. N., Indian Trail, NCpbgvgsecr@aol.comDonna Bruce 104 Aquila TUrn, Yorktown, VA 23693

Donnaeb@cox.netCarey Beverly 216 Washington St., Portsmouth, VA 23704Bobbe Jackson 5913 Rocky River Rd. N., Indian Trail, NC

bmjackson@email.uncc.eduMike (Minta) Williquette115 McPhail Farms Circle, Anderson, SC 29621mikewilliquette@charter.net

Kim Turbyfill opened the meeting by asking for any corrections to the minutes from the
meeting on October 22, 2005. Ralph Hattox asked that the spelling of his name be
corrected.

First item of old business: Naming the club.Bobbe Jackson presented a map showing a 250 mile radius centering on Charlotte. This includes most of North Carolina, all of South Carolina, a good chunk of southern Virginia, andbits of Georgia, Tennessee, and West Virginia. Based on this idea of regional coverage,the list of possible names was narrowed down to two. Each was voted on with the majoritydeciding in favor of Carolina Petit Basset Griffon Vendeen Club (Carolina PBGV Club).

Second item: Mission Statement. Suggested language included the following:“promote all aspects of the PBGV--conformation, performance, and field”“advancement and knowledge of the breed”“usage of the breed--performance, conformation, field”“education about the breed”

Donna Bruce pointed out that the AKC sample bylaws and constitution included somemission statement language. She moved to table the discussion until a draft constitution

and bylaws could be written (majority in favor) and offered to take on that responsibility. Third item: Fundraiser.

Ideas suggested included a raffle at every meeting (items to be solicited from vendors andpet food companies), brags and gags at meetings (a dollar to brag), and income producedfrom supported entries. PBGVCA would have to actually support the entry (as CarolinaPBGV Club is not licensed) but the local club would host and receive a percentage of theentry fees from the sponsoring club. Donna Bruce offered to look into us hostingsupported entries at the Memorial Day circuit in Hampton, VA (4 days of shows). Kim Turbyfill suggested the MidAtlantic Hound Show as another option. Bobbe reminded us that we would be hosting the PBGVCA Hunt Test and Workshop in February (2/25 and26, 2006) which will produce some income for Carolina PBGV Club.

(Discussion of e-mail communications--Donna Bruce offered to set up a Yahoo list for use
by club members to facilitate communication.)

Fourth Item: Logo.
Kim solicited volunteers to produce a design for a logo. Lynn Rowell offered to come up
with some ideas and Pat Carr got volunteered in absentia. We will decide on a logo once
we have some options to evaluate.

Fifth Item: Kim asked for members to take on committee tasks: Membership--Mary FlukeConstitution/Bylaws--Donna BrucePublic Relations--Bobbe Jackson AKC Liaison--Donna Bruce Insurance--Carla Gillette Record Keeper--Patty Dubois, Mary Fluke, Ralph & Susan Hattox

Sixth Item: Insurance.Carla Gillette reported on insurance: we cannot get insurance until we are accredited/licensedby AKC. Until then all club activity needs to be sponsored by PBGVCA so that we arecovered by their insurance. (They sponsor, we host.) At such time as we are accredited/licensed, Carla reported that basic liability insurance would be $600, and liabilityinsurance for directors and officers would be $484 (ca. $1100 altogether).

Seventh Item: Dues.After some discussion, the group decided to cap dues at $35 (to be included in the bylawswhen written). The group decided to set initial dues at $15 for individuals and $20 forhouseholds. The point was raised that AKC will look at the number of households ratherthan the total number of individuals.

Kim opened the meeting to new business:
Bobbe Jackson suggested that the next meeting be held on Saturday, December 10,
2005, at the show in Winston Salem, time and place to be announced.
Donna Bruce pointed out that the meeting schedule would be included in the bylaws and
that we would need to state specifically that announcements would be made via e-mail.
Mary Fluke proposed an idea to have a grooming seminar aimed at both show and pet
people (in part to draw in non-show people to the club and also as a way to produce some
income).
Patty Dubois volunteered (got volunteered?) to make delicious food for concessions at
future club activities (hunt test?, match?)

Meeting concluded at 1:20 pm.Submitted by Mary Fluke

Minutes of the Carolina PBGV Club at the Pig Pickin’s Restaurant in Winston Salem,Saturday 12/10/05. Convened at 12:51 pm by Kim Turbyfill.

In attendance:

Mary Fluke 10925 John Russell Rd., Charlotte, NC 28213drowsymary@carolina.rr.comKim Turbyfill 2946 Brook Cove Rd., Walnut Cove, NF 27052Kymzpbgv@wmconnect.comSusan and Ralph Hattox601 Fourth Ave., Farmville, VA 23901rhattox@hsc.eduDonna Bruce 104 Aquia Turn, Yorktown, VA

donnaeb@cox.netCarey Beverly 216 Washington St., Portsmouth, VA 23704Bobbe Jackson 5913 Rocky River Rd., Indian Trail, NC 28079

bmjackso@email.uncc.eduLynn Rowell 5913 Rocky River Rd., Indian Trail, NC 28079pbgvgsecr@aol.comLisa Schermerhorn 4137 Crown Oaks Dr., Oxford, NC 27565Lisa@K-9design.comCarla Gillette 6652 Summer Darby Ln., Charlotte, NC 28270topwin@carolina.rr.com

Old Business:

Donna Bruce went through the sample constitution and bylaws provided by AKC line byline and the group discussed appropriate language and changes. (The sample constitutionand bylaws can be obtained off the AKC website.) Changes and additions are indicated inbold face. Article II, Section 1: “Meetings...shall be held at least 4 times a year...within the greaterCarolina area....Written notice...shall be sent...by the Secretary.” (Note that using theword “sent” allows e-mail communication for official club business.)Article II, Section 2: “Special Club Meetings....shall be held within the greater Carolina area....Written notice...shall be sent....” Article II, Section 3: “Board Meetings....Meetings of the board of directors shall be heldprior to regular club meetings within the greater Carolina area....” Article II, Section 4: “Special Board Meetings....shall be held...within the greater Carolina area....Written notice...shall be sent....” Article III, Section 1: “Board of Directors. The board shall be comprised of the officers and 3 other persons....”Article III, Section 2e: “The offices of Scretary and Treasurer may be held by the sameperson in which case the board shall be comprised of 4 persons.”Article IV, Section 1: “Club Year. The club’s fiscal year shall begin on the first day ofJanuary and end on the last day of December.” Article IV, Section 2: “Annual Meeting. The annual meeting shall be held in the month ofDecember....” (Motion by Kim Turbyfill to set December as the time for the annualmeeting in conjunction with the Christmas Classic shows in Winston Salem, seconded byCarey Beverly, carried by unanimous voice vote.)Article IV, Section 3: “Elections....The 3 nominated candidates....” Article IV, Section 4:” Nominations....During the month of September the board shall select a nominating committee....The board shall name a chairman for the committee and it shall besuch person’s duty to call a committee meeting, which shall be held on or before October 15.”

Article IV, Section 4b: “Upon receipt of the Nominating Committee’s report, the Secretaryshall, at least two weeks before the annual meeting....”Article IV, Section 4c: “Additional nominations may be made at the annual meeting....”Article IV, Section 4d: deleted.Article VI, Section 2: “Charges....Written charges...must be filed...with a deposit of $50....”(Note that we neglected to go through the language for Article I during this process, butmost of the procedures were discussed later in the meeting.)

Motion by Carey Beverly to accept the proposed constitution and bylaws, seconded by
Carla Gillette, carried by unanimous voice vote. The group expressed thanks to Donna
Bruce for heading up this process.
The next step in the process of developing our club is to send in the proposed constitution
and bylaws, name, and proposed geographic area to AKC and see if they accept it.

Report on the Yahoo chat lists--thanks to Donna Bruce for setting up the two lists, one for all
club members (carolinapbgv@yahoogroups.com) and a second for board members only
(cpbgvcboard@yahoogroups.com). Bobby and Lynn didn’t get their invitations to the
regular list--Donna will resend them.

Logo--(Lynn?) still pending.

Membership application. Mary Fluke collected several applications from other regionalbreed clubs to get ideas for our application. Mary will put together a proposed applicationfor review by the group based on the PBGVCA application and the best ideas from theother club applications plus ideas offered during the discussion.There was further discussion of a membership process. Those people who have beeninvolved in the development of the new club will be charter members and are already “in.”New members will start the process by attending a meeting, then submit a writtenapplication, with two club members signing off as sponsors, with dues to the Secretary whowill then publish the name of the proposed applicant on the e-mail list for review by themembership for 30 days. If a club member has any comments, they can be sent to aBoard member. The Board will review the application and vote on the applicant. (Notethat we need to codify this process in Article I of the proposed constitution.) The consideration was that since we only meet a few times a year, it was better to let the Boardvote on members rather than waiting until the next meeting--this would allow for a fasterprocess while still allowing review of applicants by the membership.

Proposed Specialty at shows in Hampton, VA--Donna Bruce reviewed the details of whatthe Specialty would involve and what our club would get. She proposed Julie Lacey-Blackas a Sweepstakes judge--approved by the group.

New Business-
Kim Turbyfill solicited donations for CPBGV sponsored trophies for the MidAtlantic Hound
Show in Raleigh in May.

Some discussion was made of the Bunny Hunt Seminar to be held February 25-26, 2006.
Basically we need somebody to step up to do refreshments for the seminar and to
organize an auction for Saturday night. Volunteers still needed!!!!!

The next meeting will be held in conjunction with the shows in Ladson, SC, January 28-29,
2006, time and place TBA.
Many thanks to Kim Turbyfill for buying lunch for everybody--what a wonderful gesture from
our president!
Meeting adjourned at 2:55 pm (motion by Ralph Hattox, seconded by Kim Turbyfill).